We are glad to inform of the upcoming GLA Annual General Meeting 

from 28 – 30 April 2024 at Cancun – Mexico.

HOTEL INFORMATION

THE WESTIN RESORT & SPA, CANCUN

Address                 : Blvd Kukulcan Km 20 Cancun, Q Roo Mexico 775500

Contact person     : Deysi Dzul

Availability            : Monday – Friday from 09.00 – 18.00 hrs.

E-mail address      : deysi.dzul@vacationclub.com

Phone                   : +52 998 848 7040 ext, 7020

HOTEL ROOM RESERVATIONS

We negotiated a special rate for our group and for your convenience we herewith provide the link to make the hotel reservations at The Westin Resort & Spa, Cancun. 

Please only book the hotel rooms via the booking link prepared for GLA and not via the general website of the hotel or a third party.

Booking Link GLA: Please contact GLA H/Q to get the link

HOTEL ROOMS TYPE AND RATES

  • RUN OF HOUSE – DELUXE SINGLE

Rate: Ask GLA H/Q

  • RUN OF HOUSE – DELUXE DOUBLE

Rate: Ask GLA H/Q

HOTEL CONDITIONS

  • The above rates are inclusive of Breakfast Buffet, taxes and service charge. When generating the reservation, the total of USD 189,56/USD 215,54 per night will be shown. The room rate is excluded from porterage fee of USD 5,00 per person, which will be charged at the check-in.
  • Room rates are special rates for the group and apply 3 days pre and 3 days after the meeting.
  • The reservation link only allows bookings for single and double room categories.
  • Triple rooms or other categories needs to be requested at Deysi Dzul (deysi.dzul@vacationclub.com).

 CHILD POLICY

  • Children up to 11 years old do not incur an additional charge as an extra person.
  • For children 12 years and older, the rate of an adult is applicable.

 CHECK-IN/CHECK-OUT

  • The hotel standard Check-In time is 16.00 hrs. Early Check-In is purely subjected to availability and as per the discretion of the hotel management and subject to additional charges.
  • Should the guest need to guarantee an early Check-In, reservations have to be made 1 night prior to arrival.
  • The hotel standard Check-Out time is 10.00 hrs. Persons staying in their rooms beyond the Check-Out time without hotel authorization will be charged for an additional night.

BOOKING TERMS & CONDITIONS

PAYMENT POLICY

  • Individual guests will be required to provide a major credit card at the time of check in, to cover for incidental charges. Incidental charges will be settled by individuals, upon check-out.
  • The hotel reserves the right to pre-authorize credit cards prior to the guest’s arrival.

INDIVIDUAL GUEST CANCELLATION TERMS

  • At 12.00 hrs. pm local time at the hotel on April 1st, 2024 all reservations will be charges in full, to the individual credit cards on file, for room and tax are not refundable thereafter. Incidental charges will be settled by individuals, upon check-out.

GUESTROOM FEATURES

  • Approximately 455 square feet/42 square meters
  • Free Wifi
  • Air-conditioning
  • Safe
  • Tea/Coffee Maker
  • Minibar (not stocked)
  • Ironing Board
  • Bottle of water in the room
  • Westin Heavenly Bed (choice of One King Bed or Two Doubles)
  • Heavenly Bath includes a separate tub and shower, Bathrobe and bath amenities
  • A comfortable sitting area for two, desk, minibar
  • 42 inch television with satellite programming,
  • Maximum room capacity 3 occupants

AGM REGISTRATION

We are glad to inform you that we will allocate an Early Bird Fee  applicable up to and including December 15th, 2023. 

Contact us for the rate.

REGISTRATION FEE STRUCTURE

Please send the completed participants form to Aline van Vuuren (aline@glanetwork.com). Aline will send you the invoice for the registration fee accordingly, please respect the payment term of 30 days.

AGM ATTENDANCE

  • All members are required to send one high ranked (English speaking) participant to the AGM. Members that do not attend will still be responsible for the registration fee of one participant.
  • Conflicting commitments such as trips or meetings, or the inability to obtain a valid travel visa in time, will not be considered a valid reason not to attend (some valid reasons are travel restriction by your own country or by the Government of Mexico, rejection of visa application and sudden illness).
  • In case of cancellations due to denial of visa, a proof of a written refusal letter with reason from the embassy must be sent to GLA HQ. 

TOURIST TOURS

We are planning to prepare group excursions before and after the AGM (Saturday April 27th and Wednesday May 1st). Also options for individual excursions will be announced . We will inform you further in a separate email.

VISA INFORMATION

  • Please contact GLA H/Q for more information.
  • GLA HQ and the host (Grupo Cargoquin S.A.) will assist with an invitation letter if requested.

GENERAL PROGRAM AGM 2024

SUNDAY, APRIL 28th ATTENDEES TIME (hrs) LOCATION
BOARD OF DIRECTORS MEETING Board of Directors 09.00 – 15.00 Boardroom Cuevas
       
REGISTRATION FOR MEETING All Members 13.00 – 16.30 Lobby
       
ORIENTATION NEW MEMBERS Board & New Members 17.00 – 18.00 To be Announced
       
WELCOME RECEPTION PARTY All Members & Registered Family/ Friends 18.00 – 20.30 Lagoon Beach
       
MONDAY, APRIL 29th ATTENDEES TIME LOCATION
MEETING DAY All Members 09.00 – 17.00 Meeting Room “Pintores”
       
EVENING GROUP DINNER Members & Registered Family/Friends To be announced To be announced
       
TUESDAY, APRIL 30th ATTENDEES TIME LOCATION
MEETING DAY All Members 09.00 – 15.00 Meeting Room “Pintores”
EVENING GROUP DINNER All Members & Registered Family/Friends To be announced ARRECIFES
       
WEDNESDAY, MAY 1 ATTENDEES TIME LOCATION
Board of Directors Meeting Board of Directors 09.00 – 12.00 Board Room Cuevas

The times published are indications and subject to changes, the final times will be communicated at a later date.

Please note that the evening dinner on Tuesday April 30th, will end late in the evening, we advise to book your return journey not on the same day if possible.

GLA AGM Sponsor Packages

PLATINUM € 2.500,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at the AGM registration desk.
  • Full page advertisement in the AGM program booklet.
  • Present a 15 minutes promotional video or speech at the AGM.
  • Physical banner with your logo displayed at the AGM.
  • Exclusive picture with the GLA EC with your banner.
  • Your company featured on the AGM page of the GLA website for a minimum of 9 months in the Platinum section with a company description and links to your website.
  • Free banner advertising prominently positioned on the front page of the GLA website with a link to your website for 3 months.
  • Featured posting on all GLA’s social pages including a news feature in the GLA members app.
  • Publish company logo on back-drop in main meeting room.
GLA AGM Sponsor Packages

GOLD € 1.500,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at the AGM registration desk.
  • Half page advertisement in the AGM program booklet.
  • Physical banner with your logo displayed at the AGM.
  • Your company featured on the AGM page of the GLA website for a minimum of 9 months in the Gold section with links to your website.
  • Free banner advertising on the front page of the GLA website with a link to your website for 1 month.
  • Publish company logo on back-drop in main meeting room.
GLA AGM Sponsor Packages

SILVER € 1.000,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at the AGM registration desk.
  • Quarter page advertisement in the AGM program booklet.
  • Physical banner with your logo displayed at the AGM.
  • Your company logo featured on the AGM page of the GLA website for a minimum of 6 months in the Silver section with links to your website.
  • Free banner advertising on the GLA website with a link to your website for 1 months.
  • Publish company logo on back-drop in main meeting room.
GLA AGM Sponsor Packages

BRONZE € 750,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Opportunity to display your company information at the AGM registration desk.
  • Physical banner with your logo displayed at the AGM.
  • Your company logo featured on the AGM page of the GLA website for a minimum of 6 months in the Bronze section.
  • Publish company logo on back-drop in main meeting room.

COPPER € 350,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Your company logo featured on the AGM page of the GLA website for a minimum of 3 months in the Copper section.
  • Publish company logo on back-drop in main meeting room.

IRON € 200,-

  • Your company logo featured on the AGM page of the GLA website for a minimum of 3 months in the Iron section.
  • Publish company logo on back-drop in main meeting room.

AGM Sponsor Packages for External Companies

 

GLA AGM Sponsor Packages

DIAMOND € 3.000,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at a separate table.
  • Invite members to the table for a meeting.
  • Full page advertisement in the AGM program booklet.
  • Physical banner with your company name and logo.
  • Present a 15 minutes promotional video or speech at the general assembly.
  • Exclusive picture with the GLA EC
  • Your company featured on the AGM page of the GLA website for a minimum of 9 months in the Diamond section with a company description and links to your website.
  • Free banner advertising prominently positioned on the front page of the GLA website with a link to your website for 3 months.
  • Featured posting on all GLA’s social pages including a news feature in the GLA members app.
  • Publish company logo on back-drop in main meeting room.
  • Company Presentation will be sent to the membership
GLA AGM Sponsor Packages

PLATINUM PLUS € 2.500,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at the AGM registration desk.
  • Half page advertisement in the AGM program booklet.
  • Physical banner with your company name and logo.
  • Your company featured on the AGM page of the GLA website for a minimum of 9 months in the Platinum Plus section with links to your website.
  • Free banner advertising on the front page of the GLA website with a link to your website for 1 month.
  • Publish company logo on back-drop in main meeting room
  • Company Presentation will be sent to the membership
GLA AGM Sponsor Packages

GOLD PLUS € 1.500,-

  • Recognition during the AGM opening speech and full display on the screen.
  • Prominent listing of your company name and logo in all AGM material.
  • Display your company information at the AGM registration desk.
  • Quarter page advertisement in the AGM program booklet.
  • Physical banner with your logo displayed at the AGM.
  • Your company logo featured on the AGM page of the GLA website for a minimum of 6 months in the Gold Plus section.
  • Free banner advertising on the GLA website with a link to your website for 1 month.
  • Publish company logo on back-drop in main meeting room.
GLA Sponsors
GLA Sponsors
GLA Sponsors
GLA Sponsors
In view of the preparations and the required budget to organise the various AGM events, your feedback and participation as active sponsor is appreciated by latest 1st March 2024 an earlier response is highly appreciated.

All sponsors will be included in the GLA Social Media messages (Facebook/LinkedIn/Twitter/Instagram and the GLA members app).

During the AGM – when the screen is not used otherwise – all sponsors with their advertisement, company names and logo’s will continuously rotate on the screen.

Regarding the banners, the actual size of the banner depends on your choice or type of sponsorship.

Banner advertising on the GLA website will be subject to space allocations and timings to be agreed with GLA H/Q.

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